SPECIAL EVENT POLICY & GENERAL INSTRUCTIONS: Village of Ossining Special Event Application Checklist

Appendix

The Village of Ossining issues special event permits only for the portions of a special event venue and the related event components located within the Village of Ossining that incorporate the use of public streets, sidewalks, right-of-ways, Village public parks or other Village public property, or on private property either affecting public property or requiring Village support services. For example, a Village-owned parking lot used as part of a festival venue. Examples of special events include festivals, parades, runs/walks, and other planned group activities that require the coordination of several Village departments for activities including the sale of alcohol, on-site cooking, food sale, street closures, and placement of temporary structures such as tents and stages. The Village of Ossining does not issue special event permits for the portions of a special event venue that are the responsibility of other jurisdictions.

Complete applications must be submitted to the Village no later than seventy five (75) days prior to the event.

Please submit the following with the application

  • Event details and description
  • Name, address, e-mail address, and telephone number of the event producer
  • Proposed date, location, and hours of operation
  • Projected attendance at the special event
  • Trash collection plan
  • Electrical plan

Additional Documents

  • If building a temporary structure (stage/tent), you will be required to obtain a Building Permit Application.
  • Site map of the event must be submitted with application. This can includes a sketch or map, schedule of events and/or parade routes showing street closures/barricades, booths, beer garden, stage set-up or any other activities relating to the event and event site. Please include street names, boundaries marked on map, placement of any barricades, fencing, tables, tents etc. 
  • Include any other permits pertaining to this special event (i.e. building department, SLA, Westchester County Health Department, etc.) must be submitted with the application for a special event permit.
  • Proof of Insurance Information as required.
  • Hold Harmless as required.
  • Proof of proper licensure from the SLA must be displayed at all times for the sale, gift, or consumption of all alcoholic beverages, with a copy delivered to the Recreation Superintendent.
  • Special Event Permit Fees as noted in the Villages Fee Schedule.
  • Refundable security deposit for the event.