SPECIAL EVENT POLICY & GENERAL INSTRUCTIONS: SPECIAL EVENT PERMITTING PROCESS

The Superintendent of Recreation and Parks shall review the applications for special event permits. If the application is found to be incomplete, the Superintendent or his/her designee shall notify the Applicant that the application is incomplete. No application will be considered for the issuance of a special event permit until determined to be complete. The application form shall be submitted no later than seventy-five (75) days before the special event is planned to take place. Application forms that are not submitted timely are subject to denial.  

Upon receipt of a complete application, the Superintendent of Recreation and Parks or designee shall determine the Event Level of the proposed special event upon consultation with Village departments, when necessary. For Event Level 1, if the Superintendent determines that total attendance at the event will be 299 or fewer and, support services, if any, will only be required from the Department of Recreation and Parks, the Superintendent may grant the permit upon payment by the Applicant of all fees, submission of certificates of insurance and bond, where required. The Superintendent shall notify the Applicant of any additional fees to be paid no later than 15 days prior to the event.

For Event Levels 2 and 3 and for those proposed special events under Event Level 1 where support services from other Village departments will be needed or where the Superintendent concludes that the application should be denied, the Superintendent shall promptly forward the application to the Special Events Advisory Committee (SEAC) pursuant to section 226-8.