PRRC BOT Tracking Document

Oversight and Transparency	Stage	3/8/2023 Update
1) Remove OPD representation on the CPCRB, for a total of civilian five seats with two civilian alternates. To maintain their advisory capacity, OPD will appoint up to two non-voting Police Department members. Votes would be taken using a simple majority.	Done	Completed in Local Law 1 of 2023
2) Edit the definitions of substantiated, unfounded, and unsubstantiated complaints in order to make the distinction clearer and to avoid confusion.	Done	Completed in Local Law 1 of 2023
3) Add to the Village Code that Corporation Counsel or their designee is in attendance at every meeting. The Board of Trustees should receive a quarterly update on complaints from the Corporation Counsel or CPCRB chair at a public board meeting.	Done	Completed in Local Law 1 of 2023
4) In the post-COVID-19 environment, the CPCRB should retain the ability to hold virtual or hybrid meetings.	Done	Completed in Local Law 1 of 2023
5) Add a provision to the code to ensure that records pertaining to the interaction that led to the complaint (such as police reports, bodycam footage, etc.) are retained until the CPCRB has conducted its review and made a determination.	Done	Completed in Local Law 1 of 2023
6) The location of CPCRB meetings should be on any Village property.	Done	Completed in Local Law 1 of 2023
7) Increase the maximum amount of time an individual has to file a complaint from 90 to 120 days from date of incident.	In process	Will be included in Local Law #1 of 2022
8) Specify that investigation of complaints will begin within 10 calendar days of the complaint being received and will be concluded within 30 calendar days of receipt unless OPD submits a written explanation to the CPCRB chairperson.	In process	Will be included in Local Law #1 of 2022
9) CPCRB member training should be split into two categories: core training, which would be required prior to reviewing complaints, and supplemental training, which must be completed within six months. Core should include use of force, vehicle stops and constitutional issues. All other training should be considered supplemental training.	Done	CPCRB training is ongoing
10) OPD should be responsible for providing all training to the CPCRB. This is a codification of current practice.	Done	CPCRB training is ongoing
11) OPD should make regular reports on a variety of metrics, including traffic stops, arrests, complaints according to demographics.	Done	OPD does not collect demographic information for traffic stops. For arrests, the potential of releasing identifying information limits the demographic information that can be shared publicly. With that, Chief Sylvester will give the BOT an annual report on police activity.
12) Names and contact info for all police personnel that are ranked lieutenant and above should be listed on the Village/OPD website, in addition to the demographics of OPD personnel overall.	Done	You can reach this page by simply going to www.ossiningpolice.com. This page contains the full roster of sworn officers along with email addresses. This goes beyond the mandate included in the board’s police reform initiative, which only required lieutenants and higher.
13) The Village should support efforts at the County and State levels to reform indemnification of officers and to eliminate qualified immunity as a defense in civil suits against an OPD defendant.	Not started	The BOT is waiting for County and State reform on indemnification.

Policies and Procedures	Stage	3/8/2023 Update
14) In order to increase transparency and to better inform the public, police department policies should be posted online. In addition, the policy manual should be made available in hard copy (for a copying fee) at the police department or Village Clerk’s office.	Done
15) The department should adopt bias-free and anti-racist policing policies.	Done
16) The police department should work with the LGBTQ+ community to rewrite GO 3.91 and expand on an LGBTQ+ policy.	In process	The Chief has sent the Police policies to the LOFT for review in Q1 2023
17) The police department should modify its general orders to include OPD officers will not respond with Immigration and Customs Enforcement (ICE) unless they are called to the location.	Done

Internal Operations and Practices	Stage	3/8/2023 Update
18) Work with Westchester County, neighboring communities and non-profit agencies to develop a mental health, homeless and substance abuse crisis response unit that responds along with the Police Department and provides follow-up case management.	Done	The Mobile Crisis Response Team is functioning Monday-Friday from 7am-11pm.
19) Work with the Village and Police Department and possibly non-profit agencies to create a voluntary response registry which would assist emergency communications and responders.	In process	With the Mobile Crisis Response Team co-responding with OPD, this has helped to address the heart of this reform. The foundation concept was for someone else besides police to respond to calls and the MCRT has filled this need. They respond with OPD and alone, depending on this situation. If an additional option comes up, OPD is open to that as well.
20) Work with Westchester County to provide officers with crisis intervention training (CIT).	In process	This training is ongoing for those police officers that have not participated yet
21) Develop a public awareness campaign in both English and Spanish to explain the Police Department’s role with respect to ICE activities in the community.	Done (ongoing)	Detective Chavez has started this work on the Spanish-language Facebook group The occurances of ICE have decreased in the last few years, so the focus of this effort have moved to issues like food insecurity, how to respond and what to expect during a traffic stop, and engagement efforts like chess in the library.
22) The Village and the Police Department should work together to make a more robust website on the Department, its organization and services.	Done	Available here: https://www.villageofossining.org/police
23) The Ossining Police Department should implement new or improve existing community policing efforts.	Ongoing
24) Utilize existing community resources to better understand how to connect with residents. For example, the LOFT LGBTQ Community Center has conducted training with other local offices and municipalities.	In process	The policies and training evolutions are reflecting the priorities around LGBTQ+ issues

Hiring and Training	Stage	3/8/2023 Update
25) Work to increase diversity in department hiring and on promotional processes.	In process	The Village recently hired two Spanish-speaking police officers and a female officer.
26) Start Recruiting Program/Police Department Introduction at Ossining High School. Develop a plan to hire more bilingual officers or encourage fluency.	Done (ongoing)	Rather than come up with a specific recruitment program, OPD has been pushing into specific classrooms. An officer will be teaching a summer school class as well. The next civil service test is two years away and the promotion for that will start soon. Once it lands, the window is only a few weeks long.
27) The Ossining Police Department should develop a multi-year training plan that includes greater emphasis on anti-racism in policing, deescalation, procedural justice, added cultural competency and handling protests.	In process	We sent two officers to procedural justice training and will be training more officers next year. Every officer will eventually go through this training. There will also be a focus on active bystander training (aimed at creating policies to support police in keeping each other accountable).
28) The Westchester County Police Academy should be encouraged to implement enhanced training as recommended for Ossining officers.	In ideation stage	There has not been a meeting around changing the curriculum. Much of this is controlled by the Department of Criminal Justice Services in Albany

Implementation Committee	Stage	3/8/2023 Update
29)The BOT will determine how the next iteration of the Working Committee will become the Implementation Committee	Done	The implementation committee has been formed.