William R. Hanauer
BOARD OF TRUSTEES
Marlene Cheatham Janis Castaldi
Susanne Donnelly Michael Curry
I. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
II. MAYOR’S AND TRUSTEES’ ANNOUNCEMENTS
III. ADMINISTRATIVE REPORTS
Village Manager Richard Leins
Corporation Counsel Lori Lee Dickson
Police Chief Joseph Burton
IV. ORGANIZATION ANNOUNCEMENTS – Announcements shall be event related only, shall be no longer than two (2) minutes in length.
V. VILLAGE BOARD RESOLUTIONS – Visitors shall be accorded one (1) four (4) minute opportunity to address all resolutions.
A. Approval of Minutes- April 19, 2011- Regular Meeting
RESOLVED, that the Board of Trustees of the Village of Ossining hereby approves the Minutes of the April 19, 2011 Regular Meeting as presented.
B. Approval of Voucher Detail Report
RESOLVED, that the Board of Trustees of the Village of Ossining hereby approves the Voucher Detail Report dated May 3, 2011 in the amount of $350,741.48 for 2011.
C. Fire Department – Removal – Washington Hook & Ladder Co.
RESOLVED, that upon the recommendation of the Fire Chief, Robert Jarvis of Ossining, NY was removed from the roster of Washington Hook & Ladder Co. and the rolls of the Ossining Fire Department at their regular meeting held in April, 2011.
D. Fire Department – Removal – Washington Hook & Ladder Co.
RESOLVED, that upon the recommendation of the Fire Chief, Rafael Triana of Ossining, NY was removed from the roster of Washington Hook & Ladder Co. and the rolls of the Ossining Fire Department at their regular meeting held in April, 2011.
E. DPW – Bid Award – Materials, Supplies and Services for 2011
WHEREAS, New York State Law provides for a municipality to advertise for and award bids for certain materials and supplies, and services as specified therein through the use of an annual bid process which allows for the purchase of such items at a fixed cost to the municipality, and
WHEREAS, the Village of Ossining has in place a Procurement Policy which provides for purchase and acquisition of certain materials and services by the Village, as required by New York State Law, and
WHEREAS, the Village of Ossining has advertised for materials and services through the annual bid process, and has incorporated in the annual bid requirements for signed purchase orders for certain work, as well as maximum work to be undertaken by an annual contractor and maximum project expenditures without pre-approval of the Village Manager or Board of Trustees, consistent with New York State laws and the Village of Ossining Procurement Policy, and
WHEREAS, the Village of Ossining has advertised for annual bids consistent with New York State law, and has received responses to such advertisement;
NOW, THEREFORE, BE IT, RESOLVED, that the Board of Trustees of the Village of Ossining hereby awards the Bids for Materials, Supplies and Services for 2011 in accordance with the attached recommendations from the Department of Public Works. Items circled represent recommendations.
F. Extension of Local Government Efficiency Grant (T-088857)
RESOLVED, that the Village Manager is hereby authorized to execute a Modification Agreement Form with the Department of State to extend contract no. T-088857 to March 31, 2012.
G. Authorization of payment to Allstate Insurance Company.
WHEREAS, Allstate Insurance Company, as subrogee (“Claimant”), having a business address of National Subro Processing, PO Box 660636, Dallas Texas, 75266 has duly filed a Notice of Claim with the Village of Ossining for a subrogation claim for damages resulting from an accident on February 1, 2011; and
WHEREAS, the Village Board has caused an investigation into said claim and it appears that the aforesaid motor vehicle was damaged to the extent of $7,783.65; and
WHEREAS, no claims have been filed against the Village of Ossining for personal injuries resulting from such accident; and
WHEREAS, Claimant has offered to settle and compromise said claim against the Village of Ossining for the sum of $7,783.65; and
WHEREAS, the Board of Trustees has duly audited the aforesaid claim of Claimant and the item of damage set forth therein and has determined that said claim should be allowed to the extent of $7,783.65; now, therefore be it
RESOLVED, that the Board of Trustees of the Village of Ossining hereby audits and allows the claim of Claimant in the amount of $7,783.65; and it is further
RESOLVED, that the Treasurer of the Village of Ossining is hereby authorized and directed to pay to the said Claimant the amount of $7,783.65 in full settlement of the aforementioned claim upon delivery to the Village of Ossining of a release to the Village for the settlement of such claim.
VI. CONTINUING BUSINESS OF THE BOARD
VII. NEW BUSINESS OF THE BOARD
IX. VISITOR RECOGNITION – Visitors shall be accorded one (1) three minute opportunity to address the Board on issues not relating to the agenda, but of relevance to the common good of the Village.
X. ADJOURNMENT-EXECUTIVE SESSION-PERSONNEL & LEGAL ADVICE